Abstract Guidelines for AACE Annual Meeting 2022

CALL FOR ABSTRACTS: AACE Annual Meeting 2022

Join us May 12-14, 2022 for the AACE Annual Meeting 2022! 

The American Association of Clinical Endocrinology (AACE) invites you to submit an abstract and have the unique opportunity to showcase your work that will be reviewed by experts in the field of endocrinology.  If accepted, your abstract will be published as a supplement to AACE’s landmark journal, Endocrine Practice.

Please take a moment to read this entire guide prior to beginning the submission process to become familiar with the guidelines and rules that apply to abstract submission.

The AACE Annual Meeting is structured to provide relevant clinical information for the practicing endocrinologist. The program will focus on information that will allow you to achieve the best solutions for the diagnosis and management of endocrine diseases.

ABSTRACT SUBMISSION DATES

OPENS: September 17, 2021                        

CLOSES: January 7, 2022. No Exceptions. You will not be able to access your submission after 11:59 pm Eastern Time on January 7, 2022.

LATE BREAKING ABSTRACT SUBMISSION DATES

OPENS: January 12, 2022

CLOSES: March 9, 2022 at 11:59 pm ET

ELIGIBILITY REQUIREMENTS

  • WHAT IS ELIGIBLE FOR SUBMISSION?
    • Abstracts may be submitted by AACE Community Members or non-members sponsored by an AACE Community Member. If you are not a member, you may join online at https://pro.aace.com/join-our-community.
    • Abstracts describing original research, clinical trials, or case studies/series related to the area of endocrinology may be submitted.
    • Abstract submissions must be an original contribution and may not have previously been published or presented at any national/international meeting(s) in the same format at the time of abstract submission.
    • By submitting your abstract, you agree to present the abstract if it is selected for presentation during the Annual Meeting.
    • All accepted abstracts will be published as an online supplement to Endocrine Practice.
    • If the abstract reports on the results of a clinical trial not yet approved by a regulatory agency, you will be required to identify the trial phase.
    • Authorship on multiple abstracts is permitted.
  • WHAT IS NOT ELIGIBLE FOR SUBMISSION?
    • The same study should not be submitted as multiple abstracts. Abstracts that appear as more than one version of a single study will be rejected.
    • Abstracts submitted for the late-breaking category cannot be submitted to another category.
    • Submitting authors who are not AACE members or do not have an AACE Community Member sponsor will not be eligible to submit.
    • Abstracts that have been previously published or presented at any national/international meeting.

SUBMITTING AN ABSTRACT

All abstracts must be submitted using the online submission site here.

ABSTRACT CATEGORIES

Adrenal Disorders
Diabetes/Prediabetes/Hypoglycemia
Lipids/Cardiovascular Health
Obesity/Nutrition
Parathyroid/Bone Disorders
Pituitary disorders/Neuroendocrinology
Reproductive Endocrinology
Thyroid
Education/Quality Improvement


ABSTRACT FORMAT

The abstract limit is 2,700 characters, including spaces. Count excludes the title, names of authors/co-authors, authors’ affiliations and disclosures. Abstracts marked “incomplete” at the close of the submission deadline will be ineligible for consideration.

TITLE

• Titles should be brief, clearly indicating the topic category (limited to 250 characters including spaces).

• Trial group names should not appear in title.

• Enter the title in the “title” field only and do not enter the title in the body of the abstract.

• Author names and affiliations should not appear in the title.

Correct: This is a Properly Formatted Abstract Title

 

AUTHORS

Submitting authors will be listed as the primary author on the abstract and be the main contact for all correspondence. NO EXCEPTIONS.

• Do not list authors or commercial relationships in the body of the abstract. Please consult with your co-authors on how they would like their names to appear prior to the submission of the abstract.

• All authors must disclose any relevant financial relationship(s) at the time of abstract submission. There is a limit of 15 authors that may be included in the author block.

 

CONTENT

• Prior to submitting the abstract, please ensure that it is proofread by an individual who speaks fluent English and can make recommendations as needed.

• Preliminary or incomplete data are not allowed.

  • Do not use new technical words, laboratory slang, words not defined in dictionaries, abbreviations, or terminology not consistent with internationally accepted guidelines. Define any abbreviations the first time they are used. Omit all names and geographical references in the body of the abstract. Organize content as follows:

                Original Research/Clinical Trial

    • Objective: Background or Statement of Purpose
    • Methods: Methods, materials and analytical procedures used
    • Results: Summary of the results in sufficient detail to support conclusion
    • Discussion/Conclusion: Discuss the content and interpret the data

Case Study/Case Series

    • Introduction
    • Case(s) description
    • Discussion

ABBREVIATIONS

• Use standard abbreviations. Place abbreviations in parentheses after the first time the full word appears. Do not abbreviate compounds in the title of the abstract. Use numerals to indicate numbers, except when beginning sentences.

USE OF ACRONYMS

• AACE will only publish commonly used acronyms included in the unified list of acronyms approved by the principal journal editors in the field of endocrinology. Please refrain from using all trial group acronyms in abstract titles. Acronyms may remain in the body of the abstract and in the author list.

TABLES AND GRAPHICS

• Tables, images, and/or graphs SHOULD NOT be submitted online.

 ABSTRACT PROCESSING FEE

• AACE does not charge a processing fee for abstract submissions. 

COPYRIGHT TRANSFER AGREEMENT

• During submission, the author will be requested to agree to a copyright transfer if the abstract is accepted.  The submitting author will agree to the terms of the copyright transfer on behalf of all co-authors. The Agreement transfers to AACE the copyright and all other rights of the material comprising the abstract upon acceptance. The American Association of Clinical Endocrinology, as holder of the copyright on the accepted abstract, reserves all right of reproduction, distribution, performance, display, and the right to create derivative works in both print and digital formats. No patient rights are assigned.

For general inquiries regarding abstract submission, email [email protected] or call (904) 353-7878.

(will add link once available)

 

ABSTRACT REVIEW 

Abstracts will be reviewed by the AACE Abstract Review Subcommittee and scored numerically 1 through 10 based on merit and significance to the science and practice of Endocrinology, as well as their innovation and uniqueness.

• “Incomplete” abstracts are considered incomplete and will not be reviewed. To ensure the integrity of the review process, revisions to abstracts will not be accepted after the submission deadline – no exceptions.

• All abstracts will be reviewed without knowledge of the author(s), institution(s) or disclosure information.

• Accepted abstracts will be selected for publication only, poster presentation, or oral presentation.

• Top scoring abstracts will be eligible for awards. The most outstanding abstracts will be considered for oral presentations.

• A complete list of awards will be available on the AACE Annual Meeting website. Original research and clinical trials will receive higher consideration for awards.

 

ABSTRACT AWARDS

Jeffrey R. Garber, MD Award

This award honors Jeffrey R. Garber, MD, FACP, FACE, whose career focus is practice innovation, patient education, and clinical endocrinology fellowship training. The fund provides awards to Fellows-in-Training, whose research emphasizes cost-effective clinical endocrinology practice innovation. A monetary award of $500 will be given to the award winner.

 

ABSTRACT NOTIFICATION

AACE will notify the primary author of the status of their abstract in mid-February 2022. It is the primary author’s responsibility to then notify all co-authors. AACE requests that all interested parties please refrain from directly contacting the AACE offices to obtain information regarding abstract status, notification distribution and/or publication dates. Please check the annual meeting website regularly for the most up-to-date information: https://pro.aace.com/educational-opportunities/aace-2022-annual-meeting.

The submitting/primary author is the only author who will receive notification from AACE.

 

POSTER PRESENTATION SESSION

Details will be finalized soon.

 

ORAL PRESENTATIONS

A very limited number of abstracts will be selected for an Oral Presentation Session. Specific details regarding oral presentations will be sent to the primary authors of the selected abstracts.

PERMISSIONS

COPYRIGHT POLICY

The annual meeting is a private event. Programs presented at the meeting are for the education of attendees and purchasers of recorded presentations as authorized by the American Association of Clinical Endocrinology. The information and materials displayed and presented during this meeting are the property of AACE and the presenter and cannot be photographed, copied, photocopied, transformed to electronic format, reproduced, or distributed without written permission of the American Association of Clinical Endocrinology and the presenter. Any use of the program content for commercial purposes, which includes, but is not limited to oral presentations, audiovisual materials used by speakers, and program handouts without the written consent of AACE is prohibited. This policy applies before, during and after the meeting. AACE will enforce its intellectual property rights and penalize those who infringe upon it.

LOGOS

The names, insignias, logos and acronyms of AACE are proprietary marks. Use of the names in any fashion, by any entity, for any purpose, is prohibited without the express written permission of the American Association of Clinical Endocrinology. Attendees who have questions about AACE’s copyright policy should contact the public relations department at [email protected]

MEDIA

Credentialed media attend the annual meeting to cover stories for consumer, trade and other media outlets, and are easily identified by their press ribbons. Media has access to all general sessions and limited access (at the discretion of speakers) to Meet the Professor and Workshop sessions. Media may use hand-held audio recorders and still cameras; moving video recording is also permitted with the permission of the presenter(s). The exception to this policy is that no photos or video are allowed in the Exhibit Hall. Press who would like general photos of the Exhibit Hall can obtain these after the meeting from AACE. Attendees who have questions about AACE’s media policies should contact the public relations department at [email protected]

PHOTOGRAPHS AND VIDEO RECORDING POLICY

As a courtesy to our presenters, AACE policy does not permit photographs or recordings during educational sessions, including poster sessions. The only exception without prior consent from the presenter to this is for registered media, who should review their registration for more information. 

ABSTRACT EMBARGO POLICY

Accepted abstracts are made available to the public online in advance of the meeting and will be published as a supplement to Endocrine Practice. Information contained in those abstracts may not be released until the date of poster presentations. Academic institutions, private organizations, and information contained in an abstract may issue a press release to coincide with the availability of an AACE abstract on the AACE website. However, AACE continues to require that information that goes beyond that contained in the abstract (e.g., discussion of the abstract done as part a scientific presentation or presentation of additional new information that will be available at the time of the meeting) is under embargo until 9:45 am ET on Thursday, May 12, 2022.

Violation of this policy may result in the abstract being withdrawn from the meeting and other measures deemed appropriate. Authors are responsible for notifying financial and other sponsors about this policy.

 

MISCELLANEOUS

PUBLICATION

All accepted abstracts will be available on the AACE Annual Meeting website. They will be published as a supplement to Endocrine Practice.

REVISIONS

Proofread abstracts carefully to avoid errors prior to submission. Your abstract, if selected, will be published exactly as submitted. You may return to the online submission site to revise your abstract until 11:59 pm Eastern Time on January 7, 2022. After this date/time, the submission site will close and no additional changes, edits, revisions, etc. can be made.

Should a submission contain errors or the omission of contributing author names after the deadline, presenters may opt to have the abstract withdrawn.

WITHDRAWALS

Withdrawing Abstract: Primary authors may withdraw a completed abstract before March 8, 2022 by clicking on “Complete” in the Abstract Status line. You will be directed to a page that will allow you to select “Withdrawn” from a drop-down list of Abstract Status options. Please be sure to click on "Update Abstract" before leaving this page if you choose to withdraw your submission.

 

AACE LATE-BREAKING ABSTRACTS

The late-breaking abstract category allows for the submission of truly late-breaking, high-impact scientific research for which results were not available at the time of the regular abstract submission deadline.

Late-breaking abstracts should present research that is ground-breaking, impactful and innovative. Abstracts will be ineligible for consideration if 1) they were not accepted in the regular abstract submission or 2) if preliminary data were available at the time of the regular abstract submission deadline. Case reports are not considered appropriate for this category.

SUBMITTING A LATE-BREAKING ABSTRACT

The late-breaking abstract submission site will open on January 12, 2022 and close on March 9, 2022 at 11:59 pm Eastern Time. Submitters will not have access to the submission site after the submission deadline. Please check the annual meeting website for submission site link.

 

AACE ANNUAL MEETING 2022 IMPORTANT DATES

Abstract submission site opens ......................................................................Friday, September 17, 2021

Abstract submission site closes at 11:59 pm ET ............................................... Friday, January 7, 2022

Late-breaking abstract submission site opens ..................................................Wednesday, January 12, 2022

Late-breaking abstract submission site closes at 11:59 pm ET...........................Wednesday, March 9, 2022